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FAQ for ICS2 (Multiple Filing)

ICS2 Common Operational Guidance

See area Factsheets on official EU page: https://taxation-customs.ec.europa.eu/customs/customs-security/import-control-system-2_en?prefLang=en#resources

Furthermore the following EU document: ICS2 Basics for Road and Rail

  • Multiple Filing is a coordinated process between the carrier and the house filer
  • The carrier transmits the master data: vessel, route and, if applicable, goods
  • The house filer sends their house data: parties involved (buyer/seller) and goods, if applicable
  • The data is linked via the B/L number, carrier EORI and house filer EORI numbers

  • House filers will have a transition phase from December 04, 2024 to April 01, 2025
  • Before April 1, 2025, there is no reporting requirement for house filers if they have applied for a “Deployment Window” (see below)

If you as a House Level filer are not planning to start reporting ICS2 data via ZODIAK GE starting on 04.12.2024, you must apply (e.g., at German customs) for a so-called “Deployment Window.” This should be applied for at customs by 04.12.2024. Applications for the Deployment Window then need to be sent to the Customs Service Desk (servicedesk@zoll.de) informally. The following information must be provided:

  • company name and address;
  • corresponding EORI number;
  • role within the ICS business process;
  • IT service provider (if applicable);
  • mode(s) of transport;
  • planned starting date of implementation;
  • transition strategy (e.g., step-by-step implementation by country and volumes / statistics of submissions) to assess the operational and/or system load.

With our DAKOSY GE solution, you can manage all ICS2 messages for Multiple Filing.

There are options

  • for manual entry,
  • an interface connection (standard: XML)
  • or the flexible upload of Excel files via the “Drag&Map Customs” module.

The references from the Entry Summary Declaration (ESumA) must be entered into the Summary Declaration for temporary storage (SumA):

  • MRN from the ENS
  • EORI number of the carrier
  • Transport document of the single shipment (type + Reference number = B/L Number)

The use of different transport documents, i.e., Summary Declaration for temporary storage ≠ Entry Summary Declaration, will result in the rejection/cancellation of the Summary Declaration for temporary storage

Yes, the same as it has always been!

  • Carrier: Yes, the entire transport must be declared again! In addition, a “Re-Entry” indicator must be set when sending under the same Master BL!

  • House filer: No

If the final destination of the EU goods is located within the EU, but the ship exits EU territory on its way to that destination (e.g. Hamburg-Felixstowe-Barcelona or Hamburg-Felixstowe-Rotterdam), then the freight forwarder must submit an ICS2 House Filing for the goods.

  • Carrier: The affected containers must be declared again! The subsequent declaration must contain a “Split Consignment Indicator” as well as the MRN of the original ENS!

  • House filer: Declare only once

YES, all HS codes, descriptions and weights are required

The consignee's EORI number must be provided if the consignee has an EORI.