Digital alternative to paper files in the driver's cab

The path to paperless documentation is straightforward. First, the relevant dangerous goods containers are identified and filtered out in the UNIKAT GE software. Scheduled train arrivals and departures are added to the system, which also triggers the automated declaration process. A plausibility check is also integrated. If data is missing, the user is informed at once. If everything is correct, the data records are then transmitted to a system certified by the German Federal Ministry for Digital and Transport (BMV) called the Trusted Partner System, which acts as a secure hub between supervisory authorities and the fire department on one side and economic operators on the other. 

The Trusted Partner System is operated by GBK Trusted Partner in Ingelheim. Their project manager, Karl Christoph Strack, lists the advantages of the UNIKAT GE connection: “The DAKOSY application provides us with pre-checked and pre-sorted data. Any errors have already been rectified. The high quality of the data makes it easier for us to read and prepare the information for the TP system.”

The digitalization of transport documents for dangerous goods translates directly into enhanced safety. In the event of an accident or incident, no one needs to access the train to obtain the relevant documents. This can save valuable minutes for firefighters, police, and rescue workers during an emergency response. Additionally, the transport documents cannot be lost in the confusion. “Instead, in the event of an incident, the responsible authorities and emergency services can use the identification number—for example, the container or rail car number—to access the data recorded in the Trusted Partner System,” explains Strack. 

Not only in extreme situations, which hopefully will never occur, but also during normal operations, the digitalization of hazardous goods documents simplifies the process. “We no longer need to hire courier service providers or make expensive deliveries. Processes that previously took hours can now be completed in minutes, thanks to the interaction between UNIKAT GE and GBK,” concludes Nicolai Port, head of the intermodal transport solutions department at DAKOSY. The new functionality enables compliance with the UNECE guidelines on 5.4.0.2 RID, which outline the requirements for the digital form of dangerous goods data during transport.